A visual representation detailing the sequential steps involved in overseeing and controlling the acquisition, deployment, usage, and disposal of software licenses. It maps out the lifecycle of a license, from initial procurement to eventual retirement or renewal. For example, a chart might illustrate the process from a request for new software, through approval workflows, installation on designated machines, tracking of usage, and adherence to vendor terms and conditions, concluding with decommissioning or re-allocation of the license when no longer needed.
The creation and maintenance of such a depiction are of paramount importance for organizations seeking to optimize software investments and mitigate compliance risks. The benefits include enhanced cost control through the avoidance of unnecessary purchases, improved audit readiness by providing a clear trail of license activity, and reduced legal exposure resulting from unauthorized software usage or violations of licensing agreements. Historically, these charts were often created manually. However, the increasing complexity of software estates has led to the adoption of automated tools to facilitate their generation and ongoing management.
